Arizona Junior Rodeo Association Board of Directors Meeting Minutes
June 19, 2009 4:30 p.m.
Globe, Arizona
President Bond called the meeting to order at 4:30 p.m.
Present were; President Clay Bond, Vice President Brian Keaveney, Board of Directors Dawn Lewis, John Jones, Duane Harrington, Josh Hand, Marty Latta, Teri James, Ted Brennan, Joe Mike Clem, Lori Todd, and Secretary Beth Bond.
President Bond asked the Board if they wanted to change the criteria for those requesting a draw partner for next year. A discussion was held among the directors of what constitutes the need for a draw partner. Duane Harrington stated that the main issue is if the parent could get hurt roping.
President Bond stated that the board should continue the 30 day prior requirement and that it could be done by the directors via email if needed.
Duane Harrington stated that there were several members who were waiting outside to come in before the board to request a draw partner for the next season.
Mariah Jundt came before the board and requested a draw partner for the 2009-2010 season. The board voted unanimously to allow her a draw partner for the 2009-2010 season.
Georgia Malcolm presented her request for a draw partner for the 2009-2010 season. The board held a lengthy discussion regarding the reasons stated by Georgia ’s mother being that she could rope, she just didn’t want to and that she didn’t have a horse. Director Clem and Director Brennan voted to allow for a draw partner for Georgia . Directors voted 8 against and 2 in favor. Georgia was declined a draw partner for the 2009-2010 season.
Bryndee Hall came before the board to request a draw partner. The board voted unanimously to allow a draw partner for the 2009-2010 season.
Cassie Whittle came before the board to request a draw partner for the 2009-2010 season. The board voted unanimously to allow Cassie a draw partner for the 2009-2010 season.
Sierra Egge came before the board to request a draw partner for the 2009-2010 season. The board voted unanimously to allow Sierra a draw partner for the 2009-2010 season.
Blythe and Dallas Beshears came before the board to request a draw partner for the 2009-2010 season The board unanimously voted to allow Blythe and Dallas a draw partner for the 2009-2010 season.
A discussion was held regarding the rule book and changes that are needed with the new age group. President Bond stated that he would work on updating the rule book.
The board discussed possible changes regarding changing from calf touch to double mugging. Director Clem made the motion to make the change from calf touch to double mugging for the 9-12 age group, seconded by Director Latta. Motion passed 9-1 with Director Brennan voting no.
A discussion was held regarding adding the Breakaway event for 9-12 girls. Director Latta moved approval the change, second by Director Jones. Vote was unanimous.
A discussion was held regarding the addition of events for the 5-8 age group which would consist of team roping, calf riding and goat touch. Director Clem moved to approve the changes with a $10.00 entry fee for the goats, seconded by Director Harrington. Vote was unanimous.
A discussion was held regarding the awards for the 5-8 age group and with the reduced entry fee, possibly the average award can be passed off to the host locations to provide the awards. Director Brennan made the motion to award the 5-8 age group average buckle with ribbons to 4th placing with no cash payback and all proceeds will go towards year end prizes, seconded by Director Harrington. Vote was unanimous.
A discussion was held regarding a Pee Wee division that could be established and run by a parent in the second arena after that arena was done on Saturdays.
A discussion was held regarding the 2009-2010 rodeo schedule and the possibility of allowing hometown kids to compete at the rodeo without the full membership cost. President Bond stated that he is still trying to hear from someone representing Florence and the last thing he heard was that they were going to make it an open junior rodeo but he can’t get anyone to return his calls to confirm that. President Bond stated that he will let everyone know what he finds out.
President Bond stated that Prescott wants to bid on the finals next year and a discussion was held regarding the date for next year’s finals and that May was not a good month to hold the finals since school still in session. President Bond stated that the dates could be looked at and that the association did not have to hold the finals in May, he was just trying to get them out of the way since high school rodeo and AJRA finals were back to back this year and that was hard on families.
President Bond stated that two bids from stock contractors were received; Mercer and Destry Haught. Director Latta stated that in regard to the stock contractors, through Mercer, he had submitted the bid for the calves and it was brought to his attention that people were saying that it was not fair if he supplied the calves but he didn’t see why it was such an issue when other members had provided stock in the past but he was withdrawing his submission and wanted everyone to know that before the bids were opened.
President Bond compared the two bids and provided a breakdown for the board. Destry Haught was the lower bid over Mercer.
Destry Haught and Denton Payne were invited into the meeting so that the board could ask questions regarding their bid.
Mr. Haught stated that he has 105 head of fresh steers and that he has good calves for the 5-12 age group. President Bond asked that with the 4 new age groups would Mr. Haught be able to provide 4 different pens of cattle. Mr. Haught stated yes. Mr. Payne stated that the stock would be slower for the younger age groups. President Bond stated that the 9-12 calf roping would now be double mugging. Director Latta and Vice President Keaveney expressed a concern that the calves not be pot bellied so that they could be tied and that the calves be dairy type – gentle and calm. Mr. Haught assured the board that he could provide that type of calves. Vice President Keaveney stated that the calves should fit the weight requirement and not exceed 200 pounds with no horns. Mr. Haught stated that he understood and could provide that type of cattle.
Director Hand stated that in regard to bucking stock, the horses and bulls should be the type that build confidence that can be changed as the abilities of the riders improve. Mr. Haught agreed and Mr. Payne stated that Mr. Haught bucks out the rough stock at his home and is willing to help the kids at his house if they want to get better. Mr. Haught stated that for the 5-8 age group, he will bring calves his own kids can ride. Director Hand stated that all horns must be tipped to silver dollar size. Mr. Haught agreed and stated that everything he uses will be run through at his house before hand. Director Latta asked if Ray Siggins was providing the calves.. Mr. Haught stated that some of the calves will be provided by Mr. Siggins.. Director Latta stated that regarding the bucking calves, could Mr. Haught get some cross bred calves. Mr. Haught stated yes. Mr. Payne stated that the calves will help build the confidence and the stock will be changed as the riders ability improves.
President Bond asked that if there is a problem half way through the season and the cattle are bad will they be changed out. Both Mr. Haught and Mr. Payne stated that the cattle would be changed out if they were bad. Director Todd asked if the goats could be changed out every three rodeos. Mr. Haught stated that the goats will be changed out every three rodeos. Director Latta asked if there was an issue with the barrier, would Mr. Haught and Mr. Payne work with the association.. Mr. Haught and Mr. Payne stated yes.
Vice President Keaveney asked if Mr. Haught would provide 50 plus 1 on the cattle. Mr. Haught stated they would provide more like 2 or 3 extras. Vice President Keaveney stated that the bull doggin steers can’t ever have been roped and asked if that was going to be a problem. Mr. Haught stated that he will do the best he can to find steers that have never been roped. Vice President Keaveney stated that in regard to the bull doggin steers, Mr. Haught needed to provide 3 more that 50%. Mr. Haught stated that he will work with the association every way he can to provide good cattle. Director Latta stated that the kids in the association should not be the ones who condition the cattle, that conditioning is the stock is the contractor’s job, Mr. Haught agreed and stated that he will make them as good as he can.
Vice President Keaveney stated that the steers used in the rodeo can’t be jackpotted and Mr. Haught agreed that the steers would not be jackpotted.
President Bond discussed the upcoming rodeo schedule with Mr. Haught and Mr. Haught stated that the dates looked fine to this point and asked that if they were awarded the bid, if any date changed, could he be notified as soon as possible. President Bond assured Mr. Haught that he would notify him of any date change as soon as possible.
Mr. Haught and Mr. Payne were excused from the meeting. The Board then voted by ballot for the stock contractor. Destry Haught was awarded the 2009-2010 contractors bid by a vote of
9-1.
Mr. Haught and Mr. Payne were invited back into the meeting and President Bond informed them that they were the successful bidder for the stock contract. President Bond thanked Mr. Haught and Mr. Payne and they were excused from the meeting.
President Bond stated that he had received a generous donation form an anonymous donor and the only request the donor wanted was his letter read to the directors. Secretary Beth Bond read the letter.
A discussion was held regarding the hometown entry process. Secretary Jodi Ivy stated that the computer system would not recognize all-around points but it would recognize the average winner for a non-member so the hometown contestant would not accrue points but would get the payout and average awards.
Director Duane Harrington moved to adjourn, seconded by Director Ted Brennan. Vote was unanimous. Meeting adjourned at 6:15 a.m.