Arizona Junior Rodeo Association Board of Directors Meeting Minutes
April 26, 2009 6:30 a.m.
Wilcox , Arizona
President Bond called the meeting to order at 6:33a.m.
Present were; President Clay Bond, Vice President Brian Keaveney, Board of Directors Dawn Lewis, John Jones, Duane Harrington, Josh Hand, Marty Latta, Teri James, Clint James, Ted Brennan, Lori Todd, Joe Mike Clem and Secretary Jodi Ivy and Heather Tripp, the association’s marketing director.
ITEM #1 FINANCIAL REPORT
Secretary Jodi Ivy provided an overview of the association’s finances as of April 24, 2009.
ASSETS:
Checking/Savings
Business Money Market Account $20,322.02
Chase Bank $27,420.69
Crisis Fund $2,197.41
High Yield Savings Account $47,525.39
Total $97,465.51
LIABILITIES & EQUITY
Opening Balance Equity $121,538.00
Unrestricted Net Assets $-18,188.90
Net Income $-5,883.59
TOTAL Liabilities and Equity $97,465.51
Profit/Loss by Rodeo
Florence San Carlos Sonoita St. Johns TOTAL LOSS
-$1,792.29 -$552.69 -$927.79 -$1,212.61 -$4,485.38
ITEM #2 SPONSORS
Marketing Director Heather Tripp provided an overview on obtaining sponsors. Ms. Tripp stated that due to the economy, it has been difficult. A discussion was held regarding the finals programs and that the sponsor information that needs to be given to Mrs. Bates and Mrs. Jones since they are working on the programs. Director Jones stated that he will have his wife get with Mrs. Tripp regarding the deadline for the program. A discussion was held regarding the qualifier awards being sweatshirts and that there will not be a year printed on the shirts and hopefully some can be sold to parents and others as a fundraiser. Mr. Jones stated that at the Prescott rodeo, they will be selling popcorn and snow cones to help offset the cost of the programs.
ITEM #3 A & B FINALS AWARDS
A discussion was held regarding the awards for the finals and the costs involved. President Bond stated that the association has $53,000 budgeted for the awards and if the association does not pay out at the finals like he had hoped, the association will be able to cover the cost of the awards which will be about $59,000.
ITEM #4 STOCK CONTRACT FOR 2009/2010
A discussion was held regarding the stock contract bids and that Cody and Manuel’s bid was the lowest but they have a conflict with the Williams AJRA rodeo scheduled over Labor Day weekend and they are already committed to another rodeo that same weekend. President Bond stated that a contract has already been signed with Williams and their rodeo committee has already ordered buckles. President Bond stated that he will meet with Cody and Manuel about their bid.
Clint James stated that he has a concern with the rule book not being available. President Bond stated that the rule book is available on the website and he has encouraged all contestants to read it. Director James stated that he would like to see the rule book in condensed, pocket form so that it is available immediately. Vice President Keaveney stated that he will donate the cost of printing of the pocket sized rule book. Heather Tripp stated that she would also help with the printing cost. President Bond asked all the directors to review their event rules and submit them at the Prescott rodeo.
Due to limited time, President Bond tabled the agenda items regarding the split of the age groups and the new entry forms.
A discussion was held regarding the number of rodeos next season and the locations and President Bond stated that issue will be taken to the general membership in Prescott .
ITEM #2009 A FINALS AWARD CEREMONY
President Bond outlined some of the things that are being worked on for the A Finals and possible special guests that may be in attendance.
ITEM #6 NEW WEBSITE UPDATE
President Bond stated that he has been looking at the new High School Website and has some concerns and recommended staying with the current webmaster for awhile.
ITEM #7 RULE BOOK CHANGES
Vice President Brian Keaveney moved to delete the wording “membership cards will be issued” (page 3) from the rule book, seconded by Director Marty Latta. Vote was unanimous.
Director Lori Todd moved to delete the “$10.00 trophies and awards fee” (#4 page 7) from the rule book, seconded by Director John Jones. Vote was unanimous.
Director Dawn Lewis moved to change the “$10.00 Committee Fee to $25.00 Association Fee (#5 page 7), seconded by Director Ted Brennan. Vote was unanimous.
Director Mary Latta moved to change the wording to read $100 stock charge instead of 33% on all rough stock, seconded by Vice President Brian Keaveney. Vote was unanimous.
President Bond stated that he had been approached by two families that have children graduating from high school during the Prescott rodeo and wanted to know if they could make both of their runs the same day. An in depth discussion was held regarding how that would be handled. Vice President Brian Keaveney stated that he would like to think it over and asked if he could let President Bond know on Tuesday. President Bond asked all directors to think it over and let him know their decision by Tuesday, April 28, 2009 so he could let the families know the board’s decision.
Director Ted Brennan moved to adjourn, seconded by Director Terry James. Vote was unanimous. Meeting adjourned at 7:50 a.m.